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Council Minutes - December, 2007 |
December 3, 2007 The Dike City Council met in special session on Monday, December 3, 2007 at 7:00 p.m. with Mayor Knudsen presiding. Council members present were Stage, Paar, Dufel and Van Hauen. Absent: Boike. Also present were B. J. Jorgensen, Marcus Miller, Sheryl Johnson and Suzanne Lechtenberg. Discussion about the abatement at 132 E. State. The Mayor discussed that there would not be burn barrels on the sidewalk, no car repairs on the sidewalk and no parking between the sidewalk to the road, especially during snow removal. Discussion about when the council did the last abatement and how conditions were not met. After a while, things went back as if nothing had been cleaned up. The council does not want to go through this process again. Discussion about the truck with the car hooked behind. Johnson stated that the car was being junked and the truck would be unloaded. Discussion about the boom truck that is used for lifting. Stage stated that had been settled. Discussion about making room to park cars without parking them all over the street and having to jockey them around all the time. Discussion about whether the business is a body shop or a salvage yard. Lechtenberg stated that parts on vehicles are reused as cars are worked on and what cannot be used is eventually salvaged. Johnson stated that the customer cars have been fixed and are gone. Stage discussed Miller working on cars outside in the parking or on the streets. He stated that some of the cars set around for months. More discussion about the boom truck. Dufel stated that the truck should be put inside a building. Paar asked if a fence could be put up to hide the truck. Van Hauen stated that the property had been cleaned up and trucks have been emptied and moved. Motion by Van Hauen to deem the nuisance abated. Seconded by Paar. Dufel stated that everything looks good and hoped it stayed that way. The Mayor was concerned that it will be back the same way in the spring. He stated that there will be no more vehicles being torn apart outside of the buildings. Inspection of the buildings will not be considered unless there is a petition or the fire marshal deems it necessary. The Mayor called for a vote on the motion. There were three ayes and one nay by Dufel. Motion carried. Discussion of where the sanitary sewer hook up runs to. Discussion about vacation pay after an employee quits. Motion by Van Hauen to adjourn. Seconded by Stage. All ayes. Carried. Donald E. Knudsen, Mayor ATTEST: Patti Freese, City Clerk
December 10, 2007 The Dike City Council met in regular session on Monday, December 10 at 7:00 p.m. with Mayor Knudsen presiding. Council members present were Stage, Boike, Dufel and Van Hauen. Absent: Paar. Also present were Jim Folkerts, Pat Boe, Elaine Folkerts, B. J. Jorgensen, Jack Emkes, Vern Cordes, Chris Heerkes, Charles Paige, Joe Becker, Chuck Christensen and Erika Allen. Sheriff's Report – Motion by Stage to place the report on file. Seconded by Van Hauen. All ayes. Carried. Fire/Ambulance Report – Discussion about physicals for firemen. Our insurance does not pay anything. If the department does not do physicals, our work comp premium will go up approximately $6000.00, 7%. Boike stated that he talked to the representative about what was needed. Boike agreed that the mask fit test and some cardio-pulmonary needs to be done. He stated that the council should meet with the insurance representative and the fire department and have some questions answered. Motion by Boike to have the representative come to a special meeting with council and fire department to answer questions. Seconded by Dufel. All ayes. Carried. Library Report – Boe stated that the library had a good month. She discussed the signing of the gaming grant. The library makes its purchases and sends the bills for reimbursement. Elaine Folkerts discussed the budget. They increased the budget by 7% for salaries, mowing and cleaning. They left the heating the same as last year as they had increased it then. They will continue to fundraise. Discussion about putting a light by the east door of the library. The Mayor stated that a light like the one at the school could be put up on the pole across the street. Discussion about a motion light at the peak of the building. Boe stated that Mary Schmidt and the Secretary of State in charge of elections have designated the library meeting room as the place for elections. Motion by Stage to place a light on the pole with an eye on 4 th Street across from the east door of the library. Seconded by Van Hauen. All ayes. Carried. They Mayor stated that the library should have extra mats to keep the salt and sand from tracking into the library. Superintendent's Report – Discussion about the pole and fire hydrant at the corner of 2 nd and Monroe . Motion by Stage that nothing be done to the pole and hydrant on the basis of page 175, figure 231-1 of the National Electric Safety Code, 2007 and this has been approve by the fire department. Seconded by Van Hauen. All ayes. Carried. Discussion about the bank being built next to the park and parking. Discussion about the parking problem this may cause. Motion by Dufel to table parking at the park until budget time. Seconded by Boike. All ayes. Carried. Discussion about snow removal. Christensen stated that he drove down the alleys during the first snow but did not drop the blade because the ground was not frozen. The next snowfall he plowed the alleys. He would like clarification on alleys and the trail. Council stated to do the alleys as he is doing now and to not plow the trail. The school takes care of it from 7 th Street and around the school. Christensen stated that our classification at the WWTP is A2 which means we need to chlorinate and dechlorinate the discharge from the plant before it goes into the creek. He also discussed the sludge pump being in bad shape. Council told him to get prices. Manhole at the School – Discussion about putting in new manholes at the school. Stage introduced #12100701, A RESOLUTION TO ACCEPT THE BID FOR $3950.25 FROM LARSON CONSTRUCTION FOR LABOR AND MATERIAL FOR 2 NEW MANHOLES AT THE SCHOOL, and asked that it be adopted. Seconded by Van Hauen. Roll Call Vote: Ayes: Van Hauen, Boike, Dufel and Stage. Nays: None. Whereupon the Mayor declared Resolution #12100701 duly adopted. Final Pay Request for Spirogester – Christensen stated that the work on the spirogester was completed and they did a good job. Stage introduced #12100702, A RESOLUTION TO PAY BLAZEK CORPORATION THE RETAINAGE FEE OF $2503.80 BASED ON THE RECOMMENDATION BY EARTH TECH, and asked that it be adopted. Seconded by Boike. Roll Call Vote: Boike, Van Hauen, Dufel and Stage. Nays: None. Whereupon the Mayor declared Resolution #12100702 duly adopted. Trail Discussion – Discussion about the garbage surrounds at the school. The school does not want to put them back up at this time. Discussion about change orders for the trail. Change order #1 is for the removal of seeding from the contract. The City will use hydro-seeding for the urban seeding and the rural seeding will be done in the spring of 2008. Change order #2 is for adding twin 8” diameter culverts to allow drainage under the trail through the field and providing for a storm sewer on the north side of the trail along the east side of First Street. Motion by Boike to accept the change orders. Seconded by Dufel. All ayes. Carried. Trail Pay Request #5 – Discussion about DOT reimbursement. DOT stated that they hope to have everything in place by the end of this week. Boike introduced Resolution #12100703, A RESOLUTION TO PAY VEITH CONSTRUCTION $68503.32 FOR PAY REQUEST #5, WITH $3273.76 BEING THE CITY PORTION AND $65229.56 BEING THE PORTION TO BE REIMBURSED BY THE COUNTY, and asked that it be adopted. Seconded by Stage. Roll Call Vote: Ayes: Boike, Van Hauen, Dufel and Stage. Nays: None. Whereupon the Mayor declared Resolution #12100703 duly adopted. Pedestrian Crossing Signs on 1 st and 2 nd Street – Boike introduced Resolution #12100704, A RESOLUTION TO CONTACT THE GRUNDY COUNTY SUPERVISORS TO GET PERMISION TO PUT UP PEDESTRIAN CROSSING SIGNS FOR THE TRAIL ON 1 ST STREET , and moved that it be adopted. Seconded by Van Hauen. Roll Call Vote: Ayes: Van Hauen, Boike, Dufel and Stage. Nays: None. Whereupon the Mayor declared Resolution #12100704 duly adopted. Stage introduced Resolution #12100705, A RESOLUTION TO PLACE PEDESTRIAN CROSSING SIGNS FOR THE TRAIL ON 2 ND STREET , and asked that it be adopted. Seconded by Boike. Roll Call Vote: Ayes: Boike, Van Hauen, Stage and Dufel. Nays: None. Whereupon the Mayor declared Resolution #12100705 duly adopted. Pay Phone in Hall – Discussion about removing the pay phone from the Community Building . Discussion about placing a single service phone with no long distance. Motion by Dufel to remove the phone and if there are complaints, replace it with something else. Seconded by Stage. Ayes: Dufel, Stage, Boike. Nays: Van Hauen. Carried. Liquor License Renewal – Motion by Van Hauen to grant the renewal of the license for Hanies. Seconded by Dufel. All ayes. Carried. Health Insurance Renewal – Boike discussed the insurance we have now and the Blue Cross bid. He recommended that the city stay with United Health Care. Van Hauen introduced Resolution #12100706, A RESOLUITON TO STAY WITH UNITED HEALTH CARE, and asked that it be adopted. Seconded by Stage. Roll Call Vote: Ayes: Van Hauen, Boike, Stage, Dufel. Nays: None. Whereupon the Mayor declared Resolution #12100706 duly adopted. TIF Amendment – Discussion on amending the TIF agreement to clarify the debt issue for the City and any future payments. Motion by Boike to grant Ahlers and Cooney authority to take action to draft an amendment to the TIF Agreement to make it more explicit. Seconded by Stage. All ayes. Carried. Loan/Bonding Fire Property Repayment – Discussion about keeping the repayment of the property separate from any improvements to the building. Van Hauen introduced #12100707, A RESOLUTION TO PROCEED TO DRAFT PRELIMINARY PAPERWORK ON BONDING FOR THE REPAYMENT OF THE FIRE PROPERTY, and asked that it be adopted. Seconded by Stage. Roll Call Vote: Ayes: Van Hauen, Boike, Dufel, Stage. Nays: None. Whereupon the Mayor declared Resolution #12100707 duly adopted. Financial Report – No report. Bills to be Allowed and Paid Plus Add-Ons – Motion by Stage to pay the bills as presented. Seconded by Van Hauen. All ayes. Carried. Approval of Minutes as Presented – Motion by Van Hauen to approve the minutes. Seconded by Dufel. All ayes. Carried. Delinquents – Discussion about delinquent utility bills. No comments from the attorney. Clerk reminded the council about the budget workshop on Wednesday. The Mayor and council were sworn in for the new terms. Motion by Van Hauen to adjourn. Seconded by Dufel. All ayes. Carried. Donald E. Knudsen, Mayor ATTEST: Patti Freese, City Clerk
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