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Council Minutes- February, 2008 |
February 11, 2008 The Dike City Council met in regular session on Monday, February 11, 2008 at 7:00 p.m. with Mayor Knudsen presiding. Council members present were Stage, Boike, Emkes, Dufel and Van Hauen. Also present were Zach Tripp, Harris Jorgensen, Jim Folkerts, Dean Shade – IMWCA, Rick Dumler, Ty Kimball, Rick Penning, Tim Woltohf, Jim Wertz, Rick Ehmen, Tonya Nicholson, Vanessa Crew, Linda Geiger, Jannee Becker, Vern Cordes, Gene Drachenberg, Joe Becker, Chuck Paige, Kevin Hemmen, Wayne Paige, Chuck Christensen, Erika Allen, Dana Foster, Terry Gaffey, Adam Harringa – Grundy Register. Mayor Pro-tem - Stage introduced #02110801, A RESOLUTION APPROVING THE APPOINTMENT OF JACK EMKES AS MAYOR PRO-TEM, and moved that it be adopted. Seconded by Dufel. Roll Call Vote: Ayes: Boike, Emkes, Dufel, Stage. Nays: None. Van Hauen abstaining. Whereupon the Mayor declared Resolution #02110801 duly adopted. Recycling Questions – Tonya Nicholson is the TAG teacher at school and they are currently working community problem solving for Future Problem Solving. Vanessa Crew, Linda Geiger and Jannee Becker stated that they are working on a recycling program for Dike. They stated that they had sent a survey out to residents about what they would like to see for recycling. They took a look at the drop off station in New Hartford. They also talked to Byron Beninga who currently is picking up the recycling monthly in Dike. He stated that he picks up the recycling and takes it to Evansdale where it is sorted. Discussion about a drop off center that would be taken care of by students from programs at school. Dufel stated that this might be worth a try. Boike liked the idea of a drop off and also pick up for a trial period. Discussion about where would be a good location for the drop off sight. Stage suggested talking to the hauler and coming back to the March council meeting for further discussion. Sheriff Department Extra Hours – Penning discussed sharing a deputy with Reinbeck for daytime hours. Currently the city pays $53222.82 for our contract. Adding ½ a day per week would increase this to $57066.92. A full day a week would increase to $60911.02. Council stated that this would be discussed at budget meetings. Motion by Stage to place the sheriff's report on file. Seconded by Van Hauen. All ayes. Carried. Library Report – Clerk stated that Lyle Gullickson had resigned from the library board. Motion by Van Hauen to accept his resignation and to send a letter thanking him for his service. Seconded by Boike. All ayes. Carried. Kathy Hamer has been appointed to take his place. Motion by Van Hauen to accept the appointment. Seconded by Stage. All ayes. Carried. Motion by Van Hauen to place the library report on file. Seconded by Dufel. All ayes. Carried. Fire/Ambulance – Ty Kimball discussed the need for physicals for the fire department. Dean Shade discussed the history behind the need for physicals. New members need to have a physical before joining the department and every 5 years after. He stated that the department could work with someone to reduce the cost. They are willing to allow members to give copies of physicals they have had done for work or annually. He stated that doctors are required to do community service work and that a simple review of all members could be done. If the doctor thinks further testing is required, he would send on for more extensive testing. Larger departments have equipment that could be shared to do some of the tests. Discussion of who would be responsible for keeping the records. Would insurance help pay? The company is looking at this. Council asked for a baseline list for what would be needed for the physicals and when this needs to be done. He stated that it needs to be done by July. Superintendent's Report – Christensen stated that Alliant is here doing the IUB work. Schaefer Tree Service gave a bid of $45 per hour to trim the trees for IUB. Stage introduced #02110802, A RESOLUTION APPROVING TO EMPLOY SCHAEFER TREE SERVICE TO TRIM TREES AT $45 PER HOUR, and moved that it be adopted. Seconded by Dufel. Roll Call Vote: Ayes: Van Hauen, Emkes, Boike, Dufel and Stage. Nays: None. Whereupon the Mayor declared resolution #02110802 duly adopted. Christensen stated that he had been contacted about selling the phase 3 transformer. Discussion about what it is worth. He will call Alliant to see. Motion by Dufel to put up for bid. Seconded by Boike. All ayes. Carried. Discussion about the price for a new sludge pump. Motion by Boike to table until the March meeting. Seconded by Dufel. All ayes. Carried. Discussion about the generator emission report. UNI will do the report for free. City needs to sign a release form. Motion by Boike to direct the Mayor to sign the form. Seconded by Van Hauen. All ayes. Carried. Summer Rec – Foster stated that she had some things to talk about for this coming year for summer rec. The elementary field needs to be rolled and dirt brought in, back stops for the elementary field and city park for 1 st and 2 nd graders, lengthening the fence, a storage shed in the park and dirt or lime for the park field. Discussion about some coaches wanting to have a co-coach. Discussion about equipment for the summer rec program and swimming lessons. Discussion about buying more lounge chairs for the pool and a new speaker system. Discussion about the painting the slide and pool. The recreation committee and Christensen will look at the pool and decide what work needs to be done. She stated that they will be doing registration in March this year. She also asked if the council would increase the director salary this year. Discussion about getting grants for some of the things to be done. She stated that she will come back to the March meeting to discuss the program. Snowmobile Ordinance – Discussion about Ordinance #166 – AN ORDINANCE TO PROHIBIT THE USE OF SNOWMOBILES IN DESIGNATED AREAS ON CITY OWNED PROPERTY AND WITHIN THE CITY OF DIKE , IOWA . Van Hauen introduced #02110803, A RESOLUTION TO ORDAIN THE 1 ST READING OF THE SNOWMOBILE ORDINANCE, and moved that it be adopted. Seconded by Dufel. Roll Call Vote: Ayes: Van Hauen, Emkes, Boike, Dufel and Stage. Nays: None. Whereupon the Mayor declared Resolution #02110803 duly adopted. Resolution – Amendment #1to TIF Development Agreement – Van Hauen introduced #02110804, A RESOLUTION TO ACCEPT AMENDMENT #1 TO TIF DEVELOPMENT AGREEMENT, and moved that it be adopted. Seconded by Dufel. Boike stated that he was not sure the developer would agree to the amendment and stated that we should stay with the agreement we have in place. The resolution was withdrawn. Motion by Boike to table for further discussion and have the developer and bonding attorney look at the agreement. Seconded by Stage. All ayes. Carried. LMI Letter from Fox Ridge Development – Discussion about the letter. Knudsen stated that he did not agree with the last paragraph about what kind of projects the developer would agree to use the money for. LMI Rules and Regulations – Motion by Boike for the LMI committee to meet with INRCOG and hold public meetings to see what type of projects the public would like to have the LMI money spent on and have the committee draft a plan and forward it to the council. There was no second. Discussion that there needs to be a definite format for application for the LMI money. Motion by Dufel to table. Seconded by Stage. All ayes. Carried. LMI Notes – Discussion about the notes from the audit. Resolution for Fixing a Date for a Meeting for GO Capital Loan Notes - Stage introduced Resolution #0211085, A RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $210,000 GENERAL OBLICATION CAPITAL LOAN NOTEES (FOR A GENERAL CORPORATE PURPOSE) OF DIKE, IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF, and moved that it be adopted. Seconded by Van Hauen. Roll Call Vote: Ayes: Van Hauen, Emkes, Boike, Dufel, Stage. Nays: None. Whereupon the Mayor declared Resolution #02110805 duly adopted. The meeting will be set for March 10, 2008 at 7:00 p.m. Lift Station Discussion – Becker stated that anything to the lift station be held off until there is a better picture of what will be needed for the treatment plant. Discussion about getting a price for a force main from the lift station to the treatment plant. 180-day Electric Audit – The CPA from Hudson could not do the audit at this time. Discussion about contacting other CPAs to do the audit. USDA Acre Reduction – Motion by Boike to direct the Mayor to sign the Voluntary Permanent Direct and Counter-Cyclical Program (DCP) Base Acres Reduction paper. Seconded by Van Hauen. All ayes. Carried. RPGI Letter – Discussion about a rate increase. Liquor License Renewals – Motion by Van Hauen to grant the renewals for Kwik Star and R&M Foods. Seconded by Dufel. All ayes. Carried. Investment Policy – Dufel introduced #02110806, A RESOLUTION TO ACCEPT THE CITY OF DIKE INVESTMENT POLICY, and moved that it be adopted. Seconded by Van Hauen. Roll Call Vote: Ayes: Van Hauen, Emkes, Boike, Dufel, Stage. Nays: None. Whereupon the Mayor declared Resolution #02110806 duly adopted. The Mayor discussed starting a confidential employee file. Discussion about only qualified personnel in the office area. Discussion about the TV not being on during office hours. Budget Meetings – Budget meetings to be set for February 18 and 21 from 7-9 p.m. Financial Report – Karl Gilbertson is working on reconciling the financials. Motion by Stage to table the financial report. Seconded by Emkes. All ayes. Carried. Bills to be Allowed and Paid – The bills will be paid on the 1 st of the month and the meeting day. Motion by Van Hauen to pay the bills. Seconded by Stage. All ayes. Carried. Approval of Minutes – The clerk stated that there needs to be a correction to the January 14 meeting. The library report was omitted. Motion by Van Hauen to approve the minutes with corrections. Seconded by Stage. All ayes. Carried. Delinquent Utility Accounts – Discussion about shutting off residents. City Attorney Comments – Allen discussed what mileage rate the city would use to pay her. Stage introduced #02110807, A RESOLUTION TO PAY THE ATTORNEY THE FEDERAL MILEAGE RATE, and moved that it be adopted. Seconded by Boike. Roll Call Vote: Ayes: Van Hauen, Emkes, Boike, Dufel, Stage. Nays: None. Whereupon the Mayor declared Resolution #02110807 duly adopted. Motion by Van Hauen to adjourn. Seconded by Stage. All ayes. Carried. Donald E. Knudsen, Mayor ATTEST: Patti Freese, City Clerk
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