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Council Minutes - November, 2007 |
November 12, 2007 The Dike City Council met in special session on Monday, November 12, 2007 at 5:00 p.m. in the Council Chambers with Mayor Knudsen presiding. Council members present were Stage, Boike, Dufel and Van Hauen. Also present was Jack Emkes . The meeting was adjourned for a walk through at 132 E. State for further review of the abatement notice. Council returned to chambers at 5:22 p.m. Now also present were Marcus Miller, Sheryl Johnson and Suzanne Lechtenberg . Both Dufel and Boike stated they were not satisfied with the clean up. Discussion about whether it is a salvage yard or repair business. Discussion about the different vehicles full of junk. Council discussed the need to know what is in the buildings for safety reasons. The fire chief has contacted Marcus Miller about going through the buildings. Miller stated that when he gets the buildings cleaned up, he will then allow the fire chief to look at the buildings. Dufel stated that he talked to the owner of the building to the east, Ron DeWitt. DeWitt is concerned what is inside the building because his building is close next door. Council asked when the trucks will be unloaded. Miller stated that he intends to get the junk off of the trucks yet in November. Lechtenberg stated that there are many elderly who use Miller for repairs and help with cars when they do not start etc. Stage stated that he was satisfied with the clean up as long as the stuff on the truck goes. Dufel stated that all the non running vehicles need to go along with the engine pulling truck. Motion by Boike to grant and extension and have a special meeting on December 3 at 7:00 p.m. Seconded by Stage. All ayes. Carried. Motion by Dufel to adjourn. Seconded by Boike. All ayes. Carried. Donald E. Knudsen, Mayor ATTEST: Patti Freese, City Clerk
November 12, 2007 The Dike City Council met in regular session on Monday, November 12 at 7:00 p.m. with Mayor Knudsen presiding. Council members present were Stage, Boike, Paar, Dufel and Van Hauen. Also present were Charles Paige, Joe Becker, Chuck Christensen, Jack Emkes, Ken Yeomans, Pat Boe and Chris Heerkes. Sheriff's Report – Motion by Stage to place the sheriff's report on file. Seconded by Dufel. All ayes. Carried. Library Report – The e-mail from Huff Construction was discussed. Discussion about the punch list of things to be done at the library. Boe stated that the painters will be in Wednesday a.m. to finish painting the storage room. Boike introduced #11120701, A RESOLUTION TO PAY MICHAEL HUFF CONSTRUCTION $21926.48, IOWA DIRECT EQUIPMENT $1167.00 AND STRUXTURE ARCHITECTS $538.80, and moved that it be adopted. Seconded by Van Hauen. Roll Call Vote: Ayes: Van Hauen, Paar, Boike, Dufel and Stage. Nays: None. Whereupon the Mayor declared Resolution #11120701 duly adopted. Clerk will transfer money from the Library IPAIT account for these payments. Fire/Ambulance Report – Discussion about physicals for the fire department. Discussion about calling physicans or PAs for the cost to do the physicals. Physicals need to be done by the end of the year but discussion doing them in good faith may be able to extend the deadline. Supertendent's Report – Repairs to the spirogester are completed. The canal has been cleaned. There is some silt built up from being disturbed. Discussion about getting rid of the weeds now so it will not be such a problem in the spring. Boike stated that there are a few spots where the concrete has degraded. Christensen stated that all residents along the canal should get a letter stating that they are not to dump leaves, grass, ashes and debris in the canal. Discussion about the seeding along the trail through the park. Christensen stated that they did not level the dirt or rake. There are lots of wheel ruts. There was seeding sprayed about 4-5' up the pump house wall. Clerk was directed to send and email to Becker about the problems with the seeding that Christensen discussed. Discussion about withholding 10% of payment for the seeding. Christensen stated that he is going to a meeting in Mason City about the wastewater permit. Van Hauen introduced #11120702, A RESOLUTION TO PAY BLAZEK $24099.60 FOR THE SPIROGESTER REPAIRS, and moved that it be adopted. Seconded by Dufel. Roll Call Vote: Ayes: Van Hauen, Paar, Boike, Dufel and Stage. Nays: None. Whereupon the Mayor declared Resolution #11120702 duly adopted. Pay Estimate #4, Seeding and Pedestrian Crossing Signs – Mayor discussed contacting the county about pedestrian crossing signs at 1 st Street and 2 nd Street where the trail crossed the road. Boike introduced #11120703, A RESOLUTION TO PAY SOIL-TEK $5178.80 LESS 10% RETAINAGE FOR WORK TO BE COMPLETED, and moved that it be adopted. Seconded by Stage. Roll Call Vote: Ayes: Van Hauen, Paar, Boike, Dufel and Stage. Nays: None. Whereupon the Mayor declared Resolution #11120703 duly adopted. Discussion about the pay estimate for the trail. Part of the estimate was for work completed for the county portion. Van Hauen introduced #11120704, A RESOLUTION TO PAY VEITH CONSTRUCTION $109808.69 WHEN THE DOT REIMBURSEMENT ARRIVES, and moved that it be adopted. Seconded by Stage. Roll Call Vote: Ayes: Van Hauen, Paar, Boike, Dufel and Stage. Nays: None. Whereupon the Mayor declared Resolution #11120704 duly adopted. Trail Engineering – Discussion about increasing the engineering fee for the trial by $8000.00 because in changes in alignment and easements at the school, unanticipated requests from the DOT and inclement weather extending the construction. Dufel introduced #11120705, A RESOLUTION TO INCREASE THE CONTRACT WITH EARTH TECH FOR TRAIL ENGINEERING BY $8000.00, and moved that it be adopted. Seconded by Boike. Roll Call Vote: Ayes: Van Hauen, Paar, Boike, Dufel and Stage. Nays: None. Whereupon the Mayor declared Resolution #11120705 duly adopted. Canal Review – Discussion about the review for possible repairs to the canal. Motion by Boike to send the review to P&Z for their input. Seconded by Dufel. All ayes. Carried. Return to Work Policy – Boike stated that changes should be made to read city instead of company in the policy. Boike introduced #11120707, A RESOLUTION TO ADOPTE THE RETURN TO WORK POLICY WITH CORRECTIONS, and moved that it be adopted. Seconded by Paar. Roll Call Vote: Ayes: Van Hauen, Paar, Boike, Dufel and Stage. Nays: None. Whereupon the Mayor declared Resolution #11120707 duly adopted. Designated Physician – Boike stated we would use whoever the Fire Department chooses for their physicals. Investment Policy – Motion by Van Hauen to table until the January meeting. Seconded by Boike. All ayes. Carried. Disaster Recovery Plan and Computer Security Policy – Stage stated the library should be designated the place to set up temporary office facilities in case city hall were to be damaged or destroyed. Stage introduced #11120706, A RESOLUTION AUTHORIZING THE COUNCIL TO APPROVE A DISASTER RECOVERY PLAN AND COMPUTER SECURITY POLICY FOR THE CITY OF DIKE, and moved that it be adopted. Seconded by Van Hauen. Roll Call Vote: Ayes: Van Hauen, Paar, Boike, Dufel and Stage. Nays: None. Whereupon the Mayor declared Resolution #11120706 duly adopted. Clerk was instructed to obtain back up drives for the computer hard drives. Health Insurance Renewal – Motion by Stage to have our agent get more quotes and have a 5:00 meeting when quotes arrive. Seconded by Dufel. All ayes. Carried. Bonding – Discussion about bonding to replace the $200,000 borrowed from the IPAIT funds to pay for the FD land. The attorney stated that the city would need to hold a public hearing to determine the amount to be bonded. Stage introduced #11120708, A RESOLUTION TO HAVE THE ATTORNEY CONTACT LENDING INSTITUTIONS FOR NOTES OF $200,000 AND NOT TO EXCEED $350,000, and moved that it be adopted. Seconded by Boike. Roll Call Vote: Ayes: Van Hauen, Paar, Boike, Dufel and Stage. Nays: None. Whereupon the Mayor declared Resolution #11120708 duly adopted. Budget Workshop – Clerk discussed attending the budget workshop in Johnston on December 12. Motion by Van Hauen to have the clerk attend the workshop. Seconded by Stage. All ayes. Carried. Financial Reports – Motion by Van Hauen to table the reports. Seconded by Boike. All ayes. Carried. Bills to be Allowed and Paid Plus Add Ons – Motion by Van Hauen to pay the bills. Seconded by Stage. All ayes. Carried. Discussion about the bill for the phone in the memorial building. Approval of Minutes as Presented – Motion by Dufel to approve the minutes. Seconded by Van Hauen. All ayes. Carried. Delinquent Utility Accounts – Discussion about increasing the amount for the deposit for utilities. Discussion about the rules for disconnection. Motion by Van Hauen to adjourn. Seconded by Stage. All ayes. Carried. Donald E. Knudsen, Mayor ATTEST: Patti Freese, City Clerk
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