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Council Minutes - October, 2007October 8, 2007 The Dike City Council met in regular session on Monday, October 8, 2007 at 7:00 p.m. with Mayor Knudsen presiding. Council members present were Stage, Boike, Paar, Dufel and Van Hauen. Also present were Charles Paige, Joe Becker, B. J. Jorgensen, Doug Morgan, Jim Folkerts, Pat Boe, Chuck Christensen, Harold and Doris Saathoff, Betty Fink with Big Brothers/Big Sisters, Sue and Kirk Neuroth, Jeff Wilson and his daughter, Marcus Miller and Sheryl Johnson. Big Brothers/Big Sisters – Betty Fink discussed the Big Brothers/Big Sisters program. She explained that she was going to all cities in the county telling where their funding comes from and asking for $500.00. She asked that the council keep the program in mind at budget time. Library Report – Boe stated that Angie Corwin has resigned. The board will be running an ad. The library has applied to Black Hawk County Gaming for a grant of $10,000 for furnishings. Discussion about what is left to be done to the addition. Council will inspect the library before recommending the final. The library will be having a jewelry party for in November with the profits to go to fundraising. Motion by Van Hauen to place the library report on file. Seconded by Paar. Carried. Nuisance Abatement @ 132 W. State St. – Motion by Van Hauen to have a special meeting on October 15, 2007 at 7:00 p.m. for the abatement hearing. Seconded by Stage. Carried. Letters will be sent to all parties involved. Sheriff's Report – No report. Council asked that the department keep watching the parking at the school. Fire/Ambulance Report – Folkerts stated that the department has a new member, Amy Venenga. Motion by Stage to appoint Venenga as recommended by the fire department. Seconded by Van Hauen. Carried. Discussion about finding funding for the new building. Suggestions were to find grants through Homeland Security, INRCOG, Simmering & Cory and USDA. Superintendent's Report – Discussion about not moving the pole on Second Street but moving the fire hydrant and the phone box. Christensen will get bids on moving the fire hydrant. Discussion about alleys and setting a priority to fill holes. The County Engineer 's office stated that the canal will be cleaned in October. Discussion about the DNR water survey. Pay Request #1 – Spirogester Repair – The work on the influent box is done. About 30% of all other repairs is finished. Stage introduced #10080701, A RESOLUTION TO PAY BLAZEK CORPORATION $23471.60 FOR PAY ESTIMATE #1, and moved that it be adopted. Seconded by Van Hauen. Roll Call Vote: Ayes: Van Hauen, Paar, Boike, Dufel, Stage. Nays: None. Whereupon the Mayor declared Resolution #10080701 duly adopted. Road Repair – Discussion about a letter from 430 5 th St. concerning repairs to be done from a past water main break. Stage stated that he and a contractor will look at the street. Council will take the one way sign out of the alley at the park. Dufel introduced #10080702, A RESOLUTION TO PLACE 5 MPH SPEED LIMIT SIGNS IN THE ALLEY AT THE PARK, and moved that it be adopted. Seconded by Stage. Roll Call Vote: Ayes: Van Hauen, Paar, Boike, Dufel, Stage. Nays: None. Whereupon the Mayor declared Resolution #10080702 duly adopted. DOT Payment Discussion – Becker discussed the problem with DOT reimbursement for the trail. He stated the information to the DOT is correct and it is moving forward. Stage introduced #10080703, A RESOLUTION TO PAY THE 2 ND PAY REQUEST BUT TO HOLD THE 3 RD PAYMENT AS SOON AS THE DOT FUNDING IS AVAILABLE, and moved that it be adopted. Seconded by Paar. Roll Call Vote: Ayes: Van Hauen, Paar, Boike, Dufel, Stage. Nays: None. Whereupon the Mayor declared Resolution #10080703 duly adopted. Trail Update – Hydoseeding is done at the school. Rural seeding for the county would cost $1000.00 and the city would get the needed materials. Earth Tech recommends staying with Soil Tech for $2100.00 and doing the seeding in the spring. Drainage at corner on 1 st – Becker stated the contractor did not build the trail as designed. Discussion of different plans to fix the problem. Motion by Van Hauen have move forward on placing an intake to the north of the trail and connect it to the existing intake to the south of the trail for approximately $4300.00 with the contractor removing and replacing any concrete from the trail at their cost. Seconded by Boike. Carried. Discussion about the trail as it goes through the field. Discussion about placing pipe under the trail for the waterways at a cost of approximately $1900.00 or letting the water run naturally over the trail. Motion by Boike to raise the trail and place the pipe under not to exceed $1900.00. Seconded by Dufel. Carried. Becker will bring both back as change orders for the November meeting. Discussion about addressing construction easement issues as work has slowed due to wet weather. Discussion about water ponding at Gerstenkorn's driveway. Concerns about ice in the winter. Becker stated that 2 nd Street had drainage issues, but he will look at the problem. Snow Ordinance – Van Hauen introduced #10080704, A RESOLUTION TO ORDAIN THE 3 RD READING OF ORDINANCE #165 AMENDING THE SNOW PARKING ORDINANCE, and moved that it be adopted. Seconded by Dufel. Roll Call Vote: Ayes: Van Hauen, Paar, Boike, Dufel, Stage. Nays: None. Whereupon the Mayor vetoed the ordinance. Discussion by residents about problems with parking off the road and parking in the alleys during snow removal. Canal – County engineer stated that canal will be cleaned out this year. Dufel asked Becker why there have been no estimates for changes to the canal. Becker stated he understood this was to be a 2008 project. Motion by Dufel to have Earth Tech bring estimates for canal changes. Seconded by Van Hauen. Carried. Shelter House Parking – Becker stated that there may be a potential parking problem at the shelter after the project at Bully's begins. He gave plans for possible paved parking to the north of the shelter. Motion by Paar to table indefinably. Seconded by Stage. Carried. Mayor/Council Pay – Motion by Stage to table until the October 15 meeting. Seconded by Boike. Carried. Clerk will call other cities to get pay information. Motion by Paar to table the designated physician and return to work policy until the November regular meeting. Seconded by Van Hauen. Carried. Financial Report – Discussion. Clerk will call Karl Gilbertson to set up a meeting with the council. Bills to be Allowed and Paid Plus Add-Ons – Motion by Van Hauen to pay the bills. Seconded by Dufel. Carried. Approval of Minutes as Presented – Van Hauen stated that the October 19 minutes need to be corrected to state motion by Van Hauen to pay the GC Development Alliance dues. Seconded by Paar. Carried. Motion by Stage to approve the minutes with correction to the October 19 minutes. Seconded by Paar. Carried. Discussion about delinquent utility accounts. Discussion about hiring a third maintenance employee. Motion by Paar to adjourn. Seconded by Van Hauen. Carried. Donald E. Knudsen, Mayor ATTEST: Patti Freese, City Clerk
October 15, 2007 The Dike City Council met in special session on Monday, October 15, 2007 at 7:00 p.m. in the Council Chambers with Mayor Knudsen presiding. Council members present were Stage, Boike, Paar, Dufel and Van Hauen. Also present were Kirby Schmidt, David Kelsen – Attorney, Marcus Miller, Sheryl Johnson, Suzanne Lechtenberg , Pat Boe, Al and Cheryl Smeins , Harold and Doris Saathoff , Phil Hansen, Zeb Stansbrough , Wayne Paige, B. J. Jorgensen and Karl Gilbertson. Abatement Hearing – Discussion about the property owned by Marcus Miller at 132 W. State St . Discussion about the clean up that have been done and about the vehicles that are there now. Discussion about parking between the road and sidewalk. Discussion about where the cars are actually worked on. Miller feels that the abatement is finished. Dufel would like the council to go look at the property. Kelsen stated that Miller has been in business since 1974 and that he wants to work with the city and neighbors. He feels the business is in compliance with the city ordinance. Everything there is used for his business. Johnson stated that they are has been a change in some of the policies for their business. Motion by Stage that this be tabled until everyone on the council has a chance to see the property and for this to be discussed at the regular council meeting in November. Seconded by Van Hauen. Ayes: 4 Nays : Dufel. Paar stated that the problem has always been that it gets cleaned up and then later goes back the way it was. It needs to stay cleaned up. Dufel stated that he would like to see all the vehicles run. Motion by Dufel to meet at 5:00 p.m. on Monday, November 12 and have the council go to observe the property. Seconded by Van Hauen. All. Carried. Snow Parking Ordinance – The Mayor explained why he vetoed the parking ordinance. He stated the city needs another person to help with maintenance. He does not have a problem with the way the ordinance is written, but the city needs to make certain alleys are cleared and maintained along with the streets so that people parked in the alley can get out to go to work. Jorgensen stated that the current ordinance works as there are not as many snow tickets. The problem is the people leaving in the morning with snow all around their vehicle and parking back in the same spot when the plows have not had a chance to clean those spots. The council will discuss what to do about the alleys. Discussion about the Struxture inspection at the library. Boe stated that they have turned in documents for final payment. There are still things that have not been completed and she feels they should not make any more payments until these things are finished. She stated that there is no heat/air in the meeting room, alarms need to be hooked up on the furnaces, shelving is not finished and a few other things need to be done. She discussed the downspouts on the west side of the library still need to be moved and does not feel the city should pay for this because it was designed wrong. Struxture stated that they will pay to move one and Huff will pay for the other. Council will do the final walk through the library and decide when to give final approval. Tyler Technology – Karl Gilbertson – Discussion about the city accounting program and some of the reports that can be generated from this for the council. He discussed some changes to the program that will make some of the entries easier. Council stated that he should write a contract for payment and mileage to help with the changes and to help in monthly reconciliation. Mayor/Council Pay – Discussion about increasing the mayor and council pay. Motion by Dufel to leave the same. Seconded by Van Hauen. Discussion by Boike to increase the Mayor's pay to $3000.00/year and $30.00 per meeting for the council with a cost of living adjustment for both. Discussion by Stage to increase the Mayor pay but leave the council as is. Mayor called for a vote. Ayes: Van Hauen, Dufel, Stage. Nays: Paar and Boike. Motion by Van Hauen to adjourn. Seconded by Stage. All. Carried. Donald E. Knudsen, Mayor ATTEST: Patti Freese, City Clerk
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